BERLIN – Ocean Pines officials have released a comprehensive report detailing a November meeting with golf management company Landscapes Unlimited following questions raised by some members of the association’s board of directors.
Three members of the Ocean Pines Association’s board of directors expressed concern over a meeting held Nov. 5 between Landscapes Unlimited, Ocean Pines Association General Manager Bob Thompson and three representatives to the board. The concerned board members, Tom Herrick, Dave Stevens and Jack Collins, said they weren’t satisfied with the way the representatives had been chosen and also criticized the lack of communication that had been provided the rest of the board after the meeting.
In an effort to clear up any misconceptions regarding what was discussed at the meeting, the representatives — Pat Renaud, Bill Cordwell and Tom Terry — released a report this week outlining what took place at the Nov. 5 session.
“All it did was report what was discussed at the meeting,” Terry said.
Terry said the meetings between Landscapes Unlimited (LU) and the three board representatives were mandated by the association’s contract with the golf management company and would be taking place quarterly. He said the entire board was also expected to meet with the company in January during the association’s budget process.
Issues raised in the report released this week range from Landscapes Unlimited’s membership goals as well as mold in the clubhouse, among other things. The company’s draft business plan was the primary item discussed. According to the draft plan, Landscapes Unlimited expected to add 10 members in the coming year — that after already seeing a loss of 27 members this year.
“The group discussed the need to focus on membership growth and challenged the draft plan in that it only showed adding the 10 new members in 2016/2017,” the report reads. “LU agreed they needed to re-look at the projected growth objectives in their membership plan.”
During the meeting, LU officials voiced concern about mold in the clubhouse that could potentially be making employees ill. According to the report, the board representatives “asked if they were requesting for something to be done in this regard.” The team from Landscapes Unlimited said it wanted more time to consider the situation.
Other topics talked about were the hours of the Tern Grille, the booking of events at the country club and maintenance.
When board representatives mentioned the complaints they’d received about the cleanliness of the facility, officials from the management company said they were in the process of collecting bids for cleaning.
The report concludes that the two-hour meeting was productive and that both board members and LU representatives were looking forward to future working sessions. The report is available to the public at www.oceanpines.org.